Administrator / Accountant – Dromana
Working Hours: Tuesday – Friday – 9am – 3:30pm (yes, we have a 3 day weekend!)
Working Location: Dromana, VIC
Commencement Date: ASAP
Remuneration: $55,000 + super (pro-rata for 24 working hour part-time week)
You will oversee daily administrative and accounts related duties. Areas of strength should include administration, customer service, customer and supplier communications, accounts payable and receivable, and computer / systems management. Internally this will include the upkeep, organisation, and tidiness of common areas such as the staffroom, shopfront and office, as well as ordering of supplies for these areas. You will be the first point of contact for most of our incoming communication, so you will have a friendly and helpful manner with customers and suppliers in assisting with orders, resolving problems, discussing our product range, etc.. This role will also perform costing analysis, generate and analyse management reports, develop budgets, and perform other related accounting duties.
CORE OBJECTIVES INCLUDE:
- Maintain regular communication throughout the business to ensure proper operations and an ongoing high level of customer satisfaction
- Help manage the supply chain & order delivery process
- Assist with ensuring operations are carried on in an appropriate, cost effective way whilst not compromising on quality
- Care and maintenance of common workplace areas
- Assist with quality assurance and food compliance requirements
- Help to manage the onboarding process for new employees
- Manage accounts payable and accounts receivable
- Manage and maintain workplace computers, devices & software systems
- Work closely with Production Manager to achieve relevant objectives
- Upkeep, restock, and attend the ‘shopfront’ when customers come to our premises to purchase products
- Manufacturing costing and margin analysis
- Regular management reports, and resultant financial recommendations
- Analysis of financial data to address problems and exploit opportunities
- Develop new processes and procedures (if needed) for optimising workflows and increasing efficiency
QUALIFICATIONS / EXPERIENCE:
- Customer service
- Administrative duties
- Margin calculation
- Inventory / stock control
- Stakeholder relations
- Supply Chain Management
- Proficient with Google drive, Word and Excel and their google equivalents (‘docs’ and ‘sheets’)
- Proficient with MAC computers, iphones, ipads and systems (i.e. icloud, iphoto, and MacOS)
- Management accounting principles and practices
- Bookkeeping
SKILLS & COMPETENCIES:
- Outstanding organisational skills
- Attention to detail & public presentation (for shopfront, etc)
- Excellent communication skills
- Technology and systems proficiency
- Awareness of cost vs benefit when making purchasing decisions
- Outstanding customer service
- Exceptional problem solving skills
- Teamwork
- Work to improve efficiency and processes
- Time management and multi-tasking skills
PERSONAL ATTRIBUTES:
- Professional
- Perfectionist
- Ability to work under pressure
- Confident and friendly manner
- Genuine care for the work being done
- Takes initiative to improve things
- Fast learner
- Driven and motivated to be better individually and as a business
- Strong problem solving, critical thinking, interpersonal, and verbal and written communication skills
If you think you are our future Admin Legend we would LOVE to hear from you and discuss making you part of our Vegan Dairy family team full of passionate cheese lovers 🥰
CLICK HERE to apply!
